Planning a new law office in Miami, a move between buildings, or a refit of the floor you already lease? Use the form below to describe it. It goes straight to ClearMax Labs, and the answer comes by phone or email. Projects are not booked online: each one begins with your details, and the quote is drawn from them.
Last updated: November 2026
Describe the office you are planning
Firm and project details only, please. Nothing about any client or matter is needed to plan the work.
Calls to this number may be recorded or answered by an automated assistant. Please do not share client or case information by phone.
What helps us reply with a real plan?
- The floor plan, even a rough one, with offices, conference rooms, reception, the file room and copier locations marked.
- The number of people moving in, and how many more the firm expects to add over the lease.
- The landlord's or general contractor's dates, and the date that matters most: the lease start, the move or the first day of practice in the new office.
- Which doors should be controlled and where cameras are wanted, or a note that you would like a recommendation.
- Any server, computers, copiers or phones coming from the old office, and roughly how old they are.
- The building's name, and if you know it, the city it is in: the City of Miami or elsewhere in Miami-Dade.
Send what you have; the list is a guide, not a hurdle. A two-line message about a move next quarter is a fine first step, and the reply fills the gaps. When the deadline is tight, lead with the date and name the partner or office manager who signs off, so the plan can be built backwards from it.
Why does the building matter?
Because the building decides the paperwork. Miami-Dade County's low-voltage notice says permits are still required for commercial work, including commercial installations in existing buildings where no renovation is under way. That applies where the county is the building department; an office inside a city with its own, the City of Miami among them, follows that city's rules, and the quote names which office applies and what it requires. Building management also has rules on ceiling access, freight elevators and work hours, and those shape the schedule as much as the permit does.
Why not include client details?
Because the project does not need them, and a form is not the place for them. Florida's Rule 4-1.6(e) says a lawyer must make reasonable efforts to prevent the inadvertent or unauthorized disclosure of, or unauthorized access to, information relating to the client's representation. Planning a buildout uses rooms, doors and dates, never matters. If a file name or a document ever needs to be discussed during the work, that happens in the office, with the firm deciding what is shown.
Is something down right now?
Then this form will be too slow. A firm that is not yet a ClearMax client and has lost its email, files or network today should call its current IT provider. Once the office is running again, and if the answer turns out to be a new closet, new cabling or new equipment, send us their findings and the work can be scoped as a project.
What comes back after the form?
- ClearMax Labs answers by phone or email the next business day, with any questions the quote depends on.
- The firm receives a written scope and quote drawn from what it sent. Nothing is scheduled until the firm accepts it.
- Should the job turn out larger than described, the firm is told before any extra work and the bid is revised.
The privacy page says where form details are kept, and the about page lists the work ClearMax Labs does for law offices.
If the firm has more than one office in the area, describe the one being built or moved first. Each office is planned and quoted as its own project, with its own floor plan, permits and handover record.